Large organisations in different sectors are implementing a strong systematic Energy Management System (EnMS) based on the new ISO 50001 standard. As well as demonstrating Corporate Social Responsibility (CSR), this standard makes sense from a business case point of view with the potential for significant energy savings, leading to reduced costs and improved profits.

Implementing a systematic energy management system based on ISO 50001 helps organisations to achieve continual improvement in energy performance, including energy efficiency, energy use and consumption using the Plan-Do-Check-Act model.  Establishing objectives and finding opportunities for improvement is key to this continual improvement process. Organisations use energy audits, best practice guides, ideas discussed during energy meetings, consultant advice and suggestions from staff to identify improvement opportunities. These are good sources, but are there other sources?

Most large energy using organisations have different ICT systems for energy management, such as building management systems (BMS), Building Automation Systems (BAS) and SCADA systems. In many cases these systems trigger hundreds of alarms which typically appear on display screens and can generate emails or text messages to the operators. These alarms relate to operational anomalies that occur when, for example, a temperature drifts outside a pre-defined set-point. Often Operations and Maintenance personnel are bombarded with alarms, have no time to interpret what is the root cause of the problems or any underlying inefficiencies. Could the frequency of a particular alarm help us identify improvement opportunities?

This is what the EU-FP7 CASCADE, and EU-CIP VERYSchool projects aim to develop and demonstrate at European airports and schools. The CASCADE project, led by the prestigious Fraunhofer Institute, in Germany, is an EU collaborative R&D project under the theme of “ICT for energy-efficient buildings and spaces of public use” using Milan Malpensa and Roma Fiumicino (Figure 1) as pilot airports. CASCADE will develop facility-specific measurement-based energy action plans for airport energy managers underpinned by systematic Fault Detection Diagnosis (FDD) Methods. VERYSchool will also demonstrate how hardware and ICT systems can be integrated to develop a complete ISO 50001 based energy management programme for schools.

A key objective of both projects is to create a framework that will encourage standardised communication to incorporate existing ICT infrastructure and customised ICT solutions which is intelligent, automated and can be  replicated. Once an improvement opportunity has been discovered it is then ready to be: prioritised; given a target date; assigned to competent person; included in an action plan; and brought through a systematic workflow to closure (finding the improvements is not very useful if you do not press forward and then achieve the energy savings!)

It is clear that there is a need for many people to be involved in operating a truly successful systematic EnMS. This includes Energy Managers, Supervisors, Operations & Maintenance personnel and external maintenance companies. By involving these people across the spectrum of an organisation there is a connect between Top Management and all staff and users of the facilities whether it is an airport or a school. Key to the success of such a concept is clear communication. This requires a centralised easily accessible and customisable tool for all parties to access. ICT solutions are an ideal way to encompass all of those requirements.

The CASCADE energy management systems are being implemented in the major European airports of Milano Malpensa and Roma Fiumicino in Italy. Improvement Opportunities will be automatically created in the action management software through the integration of various ICT systems and control software. These Improvement Opportunities are then recorded under the Energy Planning module of the software, turned into actions, and ready to be brought through a workflow compliant with ISO 50001 requirements – Intelligent Energy Performance Improvement!

The CASCADE project focuses on energy management in large energy using open spaces and can therefore be replicated for shopping centres, universities, large transport hubs, hospitals, large complex buildings and other applications, particularly where HVAC is a large energy user. This also includes clean rooms in pharmaceuticals and medical device plants. The VERYSchool project demonstrates how ICT can be significant in implementing systematic energy management across multiple sites.

The Bottom line:

ISO 50001 drives continual energy performance improvement, and using all the existing knowledge in your organisation around people and machines, continual energy performance improvement can surpass all expectations.

Building on existing ICT infrastructure and integrating systems allows large energy using organisations to:

• Automatically recognise improvement opportunities to increase bottom line energy savings.
• Streamline the administration and also provide stronger focus on management of savings.
• Promote systematic action management and planning by knowing what actions are underway, where they came from, and who is responsible for closing them out.
• Connect top management, the Energy team and all staff.
• Provide centralised easily accessible energy information for all staff.
• Analyse and monitor progress towards objectives and targets.
• Maintain ISO 50001 certification.

Original article first appeared in Energy Manager Today.

Authors:
Mark McCaffrey, Energy Engineer, Enerit.
Mike Brogan Ph.D., COO, Enerit

For CASCADE, the research leading to these results has received funding from the European Union’s Seventh Framework Programme (FP7/2007-2013) under grant agreement n° 284920.

For VERYSchool, the research leading to these results has received funding from the European Union’s Competitiveness and Innovation Framework Programme (CIP/2007-2013) under grant agreement n° 297313.

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We have added 3 new videos describing Enerit Systematic EnMS software for systematic energy management in more details. These videos describel specific areas of the software as related to day-to-day energy management, energy planning and how to manage  your EnMS effectively. We would love to know what you think.

1. How can Enerit software help with Day-to-Day energy management?
click here to watch

2. How do I do Energy Planning in a systematic way based on the latest standards such as ISO 50001?
click here to watch

3. How I easily manage my systematic EnMS and be ready for ISO 50001 certification?
click here to watch

If you would like to see more sign up for a free live webinar.

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Forthcoming revisions to the EU’s EMAS environmental management scheme should provide more incentives for firms to join and loosen some obligations, a conference organised by the German government heard last week.

Larger organisations and manufacturing firms want lower fees for environmental permits, according to survey results presented to the conference. Doing so would help make participation more economically attractive.

Germany already offers a tax break for participants, which has led to a recent “surge of interest” in it among businesses, Michael Schemmer, chair of the federal EMAS advisory board, told the event in Berlin.

The law’s latest revision, known as EMAS III, was itself intended to boost registration. But a requirement for member states to promote the scheme is vague, which has resulted in few significant incentives being established, except for a small number of countries such as Italy, Spain and Austria.

EMAS III also says that member states must educate the public about the scheme, but the language is again loose. Almost 90% of the 573 survey respondents said too few people knew about EMAS despite its relative popularity in Germany.

Respondents also want better integration with the international standard ISO 14001. ISO certification should be automatic after compliance with EMAS rules has been verified by an authorised third party, they suggest.

EMAS III added obligations to report on environmental performance indicators such as waste generation. But establishing these can be difficult, especially the biodiversity indicator. Disclosure can also lead to competitive disadvantage, said one participant.

Respondents “very often voiced” that further indicators are not needed, says the survey report. Others suggested indicators should be tailored to specific industries.

The report and conference tie into the European Commission’s review of EMAS rules, which were last updated in 2010. Legislative proposals are due by 2015.

Follow Up:

Survey report (in German) and conference programme

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In this short article we primarily focus on “Energy Planning” and the key steps necessary to allow for correct checking of energy performance. The EMIS outputs can again be utilized, but we will focus on what outputs to use and how to use them.

Working with a customer a few weeks back, I had asked them to identify their significant energy uses (SEUs). I had also asked the customer in parallel to consider what energy metering data they wanted to assess.

When I received the list of SEUs and the list of meters, there was no obvious link between them. This surprised me, because the customer had detailed metering data for their whole site, knew from experience what their SEUs were, but still the meters did not match up to their SEUs!

I asked the customer to think “What do I want to achieve from the data that I am collecting?” I wanted them to realize that they needed the energy data to check Energy performance monitoring to help their organization to set realistic and achievable objectives and targets.

They believed their organization possessed all of the metering data they could ever need. This is a great starting point, but I explained that, we “needed to start by reverse engineering i.e. from the top down!” – the “ISO 50001 mind-set”.

So, I went about explaining energy data management for ISO 50001. After a few minutes the customer had a Eureka moment and stopped me, saying – “I get it! This is thinking on a higher level”.

The figure below describes the 6 key steps that I told the customer to consider, along with what questions to ask at each step and some example answers to those questions.

Energy data management for the “ISO 50001 mind-set”

Below are examples associated with each Step:

1. SEUs: Production Lines, Lighting, HVAC, Compressed Air, Boilers (i.e., energy uses offering the most potential for energy efficiency; processes; plant, equipment, fixtures, fittings; buildings and building services; raw materials; water use (energy associated); other services, such as transport).
2. Energy Drivers: Production Units, Occupancy, Floor Area, Degree Days. (i.e. relevant variables affecting energy use)
3. Energy Baseline: Electrical (MWhs) Production line meter, Electrical (kWhs) Lighting meter, Electrical (MWhs) HVAC meter, Natural Gas (MMBtu) Boiler meter. (i.e. direct metering of SEUs or grouped metering of similar energy use; processes plant, equipment, fixtures, etc.)
4. EnPIs: Electrical (MWh) / Production Quantities, Electrical (kWhs) Lighting / Occupancy , Electrical (MWhs) HVAC / Degree Days, Natural Gas (MMBtu) Boiler / Production units, Total MWh/m² floor area. (i.e. EnPIs that directly assist in monitoring targets)
5. Benchmarking:  should establish the baseline energy use for each SEU identified in terms of EnPIs, benchmark my EnPI values against best practice EnPIs for similar processes, and benchmark my EnPI values against those of my colleagues in other sites.
6. Objectives & Targets: Set your targets relative to the Benchmark and best practice guidelines, this may also be tied to corporate targets or legal requirements.(Remember if you don’t know where you want to get to, you won’t know when you’re there!)

Explaining this process brought the customer to consider the “higher level of thinking”.

Bottom line: The customer had plenty of the metering data but needed to integrate this data into an energy management system following Energy Planning – (Steps 1-6 and the “ISO 50001 mindset”), to set realistic and achievable objectives and targets.

Author: Mark McCaffrey, Energy Engineer, Enerit.

This article was also published on the 2degrees network. You can view the article here.

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These companies are all large multinationals in sectors like pharmaceuticals, medical devices, food and electronics. My question was answered very clearly: 90% of the companies said that they would integrate ISO 14001 with EN 16001. As ISO 50001 has developed, the integration of energy management with ISO 14001 systems has continued. This article discusses how this is done.

Management systems such as ISO 14001 and ISO 50001 complement each other and the PDCA (Plan Do Check Act) model used in both standards is a common framework to integrate energy and environmental management in your organization. There are many elements of the ISO 50001 and ISO 14001 standards that are common or similar. Table 1 and Table 2 show the elements that are common or significantly similar in both standards, with cross checking and validation through audit, inspection and management review. In both standards, objective and target setting is an essential requirement to continual improvement.

The third column in the above tables highlights the management (“M”) versus technical (“T”) aspects of ISO 50001.  The unique elements of ISO 50001 in Table 3 are all centered on technical activities. The majority of common elements between ISO 50001 and ISO 14001 (Table 1 & Table 2) are management activities so that the integration with the ISO 14001 system and use of existing resources should make implementing and maintaining ISO 50001 easier.

During my discussions with the early adopters of EN 16001, there appeared to be an initial reluctance by energy managers and the energy team to move towards full ISO 50001 certification because of the management system requirements. Energy teams are highly technical people who like to do technical stuff. The environmental teams usually have more experience in compliance management aspects for the ISO 14001 standard.

Obstacles to integrating management systems include: different teams with different skills; and also separate systems developed to address only those areas with which the teams are familiar. These systems make may include spreadsheets and different document and action management systems. Approaches to overcoming these obstacles include: merging these groups under one team-leader responsible for an integrated management system; or having a two-person leadership team comprising the energy manager and a management systems specialist; and also establishing interdisciplinary teams to effectively identify and implement improvement opportunities.

In ISO 50001, you need to examine carefully how your energy is used and identify improvement opportunities to improve energy performance. Environmental management teams now work closely with the energy team to identify and implement energy and waste savings at all stages in the manufacturing process (not just in the plant rooms!).

Many of the multinationals I spoke to had already an IT system for managing different aspects of their EN 16001 energy management system but were not comprehensive or integrated in an efficient manner. ISO 50001 and ISO 14001 involve many related activities across quality, health & safety, environmental and energy management.

The same tools and techniques can be used for the common activities of ISO 14001 and ISO 50001 such as document management, audit planning, corrective action management and management review but I would say this:

• The document management tools and techniques used to meet the requirements of ISO 14001 go beyond the requirements for ISO 50001.
• Your existing ISO 14001 audit and corrective action management processes can be used for ISO 50001.
• Your procedures can be easily adapted to represent a single integrated system cutting down on information flow and duplication of documentation.
• Consider care.

IT systems make the integration of ISO 50001 easier by supporting:

• Better management of time and resources by freeing up time administering the standard to actively pursuing more energy saving opportunities.
• Dynamic workflow enabling better teamwork and ensuring faster and more effective energy saving action completion and sign-off.
• Strong document control with audit trail history of documents and actions and the elimination of documents duplication across the management systems.
• Ease of finding information so that nothing gets lost and that the correct information is available to right person easily.
• Easy planning of the management activities (e.g. audits, meetings, actions) with reminders when target dates approach.
• Faster implementation and maintenance of the certifications.
• Standard methods for processing environmental and energy saving suggestions.

For the unique aspects of ISO 50001 in Table 3, IT software solutions provide:

• Efficient and dynamic management of objectives and targets in a dynamic way.
• Automated reporting for monitoring energy performance improvements.

Bottom Line: Your ISO 50001 implementation can and should be integrated with your ISO 14001 system. They both complement each other and efficient IT systems will help to achieve their integration quicker and easier. With the right commitment, integration will result in financial and business benefits through improved efficiency.

Author: Mike Brogan Ph.D., COO, Enerit

This article was also published in Energy Manager Today. You can view the article here.

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The first question is: do all sites hold back until there is a corporate decision to do things together? Now, I don’t think so.

Different countries have different incentives to push them along the road to ISO 50001. So, different sites will move at different speeds. It is important that early-adopter sites are allowed to progress and not held back while corporate decisions are being made.

This can bring a benefit to the corporation because the experiences of individual sites can be used to pilot best practices that can then be adopted at corporate level.

So, I recommend that, if sites want to progress, encourage them to step forward.

I will briefly cover four topics:

1. Training – initial ISO 50001 training
2. Consultancy – appointment of internal or external consultants to guide the organization to ISO 50001
3. Implementation – IT support to make implementation fast and time efficient
4. Certification – what benefits can global certification bring?

Training

To be efficient and economical in training, you need to: define your needs; identify a global training provider; consider modern training delivery mechanisms.

Define Needs: I recommend that you take the training experiences from the early adopter sites and define the common training need that will suit the global organization.

Training Provider: Identify a training provider who can deliver globally. By having the same training provided at all sites, you will be able to achieve a training price that is cost-effective for you and is fair to the training provider.

Training Delivery Mechanism: With today’s technology, consider how you can keep down the cost of training by the way the training is delivered. Aside from conventional classroom training consider: webinar’s – delivery of more conventional training over the web to reduce travel time and cost and to gain economy of scale by delivery to multiple sites simultaneously; e-learning – computer-aided learning (although this is very new for ISO 50001, we understand that some products are under development).

Consulting

Many energy practices of your organization are common to all sites. Some practices are unique to individual sites for reasons of legislation, culture or type of production activity. If you spend some collective time establishing as many global practices as possible, you will save consultancy time and costs in the long-term as you implement ISO 50001 at individual sites. This is true whether the consultancy team is internal or external.

The risk is that you spend too much time trying to establish global practices – so, strong management is required to prevent endless discussion. You need to strike a balance on what is useful to make common and what to leave at individual decisions for local sites.

Implementation – IT support

Implementation of IT support requires some investment at the beginning. However, the long-term savings can be enormous. The savings result from: savings of time by reducing administrative drudgery; increased energy savings through closer control of the energy management plan; finding more energy saving opportunities by more productively using the time saved on administration. I know of examples where ISO 50001 management time has been cut by 50% and where energy savings have been increased by 5% – even in organizations experienced in advanced energy management.

What I mean here is professional, properly thought out IT support – not home-built solutions developed with an ad hoc approach – often based on a combination of spreadsheets, Web tools and documents. These ad hoc systems often do not deliver the required efficiencies, there is duplication of effort at every site and exchange of information between sites is difficult. A lot of time is spent in maintaining home-built solutions – especially when there are frequent upgrades of operating systems, browsers, spreadsheets, word processors and web tools.

Professional IT support can be delivered by:

• a custom software development project delivered by the IT department;
• contracting with an IT company for custom-built software;
• buying or subscribing to an ISO 50001 product that has adequate flexibility for your needs

In deciding which approach is most suitable for you, the normal criteria for “build or buy” apply. In any case, applying a global approach to the provision of IT support will give you very substantial IT cost savings.

Certification

Substantial cost and resource savings can be made by taking a multisite approach to certification. The savings come from:

• economies of scale -when you have more sites, the cost per site will be lower
• if all sites are registered under a single ISO 50001 certification, the Certification Body can opt to randomly select some sites and only this selection will require on-site auditing – this reduces costs
• when you combine multisite certification with strong IT support, it is possible for substantial amounts of documentation to be audited over the web and this minimizes the amount of time required for on-site visits – this also reduces time and costs.

When on-site auditing is reduced, there are savings on both sides of the customer-supplier relationship:

• for the certification body, less personnel costs and less travel costs;
• for the organization being audited, less time required by the people being interviewed and less time is spent searching for documentation on “audit day”.

We know of an example where all sites in 15 countries moved from individual ISO certifications to a single group certification. In this case, the savings in audit travel costs alone paid for the entire cost of ISO software installed across the 15 countries.

Bottom line:

By going with a multisite approach, there are large cost and time savings in every part of the ISO 50001 adoption process: training; consulting; implementation; and certification. However, do not be too centralized – let the early adopters go ahead. Do organize and plan and you will reap the benefits.

Author: Paul F. Monaghan Ph.D., CEO, Enerit

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Pictured at an event organized by Enterprise Ireland to highlight Irish companies innovation capabilities to a delegation of European Journalists: Paul Monaghan of Enerit and Ireland Government Minister Richard Bruton.

On Wednesday the 9^th of January 2013, Enerit Ltd was invited to participate in a showcase of 19 innovative Irish companies arranged by Enterprise Ireland for the EU Presidency press visit to Ireland.

“This was a unique opportunity to demonstrate the incredible level of innovation and technology coming out of Irish companies with the help of Seventh Framework Programme (FP7) and European Space Agency funding.” says Frank Ryan, CEO of Enterprise Ireland.

Enerit Ltd more specifically was invited to the event to highlight to members of the European Press its innovative Enerit ISO 50001 software and the software’s deployment within two leading edge EU Projects namely CASCADE and VERYSchool.

CASCADE, led by the prestigious Fraunhofer Institute, Europe’s largest application-oriented research organization, provides a number of technology-based solutions for airports to reduce energy use in systems such as refrigeration, lighting, under-floor heating, HVAC, etc. Within this project, Enerit ISO 50001 software is being installed at Milan Malpensa Airport and Rome Fiumicino Airport.

VERYSchool focuses on energy efficient schools. Led by Italian Energy Agency Agenzia per l’Energia e lo Svilluppo Sostenibile (AESS), VERYSchool will integrate smart LED lighting, smart metering, BEMS, energy simulation and energy action management software into a platform called the Energy Action Navigator and demonstrate it in four Pilot locations in Italy, Portugal and Bulgaria. Enerit’s software will provide a systematic energy management approach based on ISO 50001 principles, configured specifically to meet the energy efficiency requirements of schools.

The Presidency of the Council of the EU rotates among Member States every six months. Ireland will hold the Presidency for the 7^th time from January to June 2013. During this time Ireland as the presiding Member State will advance the Union’s ongoing work agenda, and has the opportunity to shape and influence EU policy and legislation. The Presidency also represents the Council in its dealings with other EU Institutions. Source: EU Presidency Ireland 2013.

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“Energy management” is a term that is being used quite broadly at the moment. Clearly, it can mean very different things to different people. In this article we’re going to explain what the difference is between the two terms, Energy Management System (EnMS) and Energy Management Information System (EMIS).

We aim to explain how an EMIS is part of a complete EnMS. The key is how one integrates them!

An EnMS is a framework by which an organization establishes processes to achieve control and improvement of energy performance – a systematic approach to energy management.

Think of an EnMS as the umbrella under which those processes relate and interact. An EnMS is often viewed as having two aspects: “Management” and “Technical”. The relationship diagram below supports this concept.

EnMS and EMIS: What’s the difference?

The left hand side of the diagram illustrates the “Management” type processes involved in an EnMS, such as, gaining management commitment (e.g. top management providing necessary resources for the EnMS to be successful), the establishment of good systems for audits, corrective actions and management review. It also guides an organization towards nurturing and promoting an energy efficient culture by training, communicating and promoting good energy saving practices effectively with all staff from top management downwards.

On the right, the “Technical” processes involved are illustrated, such as, energy planning (e.g. establishing an action plan based on relevant objectives and targets, realized during an energy review, establishing an energy baseline, Energy Performance Indicators (EnPIs), Monitoring, Measurement and Verifying action plan results. Within this analysis, an EMIS deals directly with monitoring and measurement.

The EMIS is a critical part of the EnMS. The EMIS collects data that supports very many aspects of the EnMS (the energy review, the calculation of an energy baseline, EnPIs, and to verify the action plan results). However, the EMIS delivers no value unless the right data is collected and it is analyzed and used in the right way.

For example, we have often heard the following statements:

• “I never have time to look at the data”;
• “We are swamped with data”;
• “We have 100 meters for electrical consumption but only 1 meter for steam”;
• “I can’t remember how to generate new energy reports”
• “I do a lot of work producing great energy reports but no-one does anything with them”.

These statements are clear signs of a non-systematic approach to energy management.

This is where the EnMS supports the EMIS investment. For example, the EnMS:

• ensures that the team has objectives set and time allocated for energy reporting;
• defines the key data to be analyzed and what the important EnPIs (Energy Performance Indicators) are;
• based on SEUs (Significant Energy Uses), defines the key locations where metering investment is really needed;
• ensures training is well managed;
• ensures continuous action is driven by key performance data, based on clear policy and energy management plans

The bottom line: EMIS is an important part of the EnMS; EMIS data (properly used) supports good EnMS decision-making; the EnMS guides EMIS design and ensures good return on the EMIS investment.

Author: Mark McCaffrey Energy Engineer, Enerit Ltd

Co. Author: Paul F. Monaghan Ph.D., CEO, Enerit Ltd

*****

Note* This article was also published on the online Magazine Energy Manager Today. You can view this article here.

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Enerit were shortlisted for the Sustainable Energy Innovation Award which recognizes pioneering activity in practical sustainable energy in Ireland.

Through on-going innovation in software development for systematic energy management over the past 8 years, Enerit have developed and delivered the first ISO 50001 software in the world. Our ISO 50001 software is being exported around the world.

Enerit ISO 50001 software: helps customers get ISO 50001 certification fast – 3 months; saves as much as 50% of time spent managing the energy system; and saves extra energy through automated action-tracking.

For the awards Enerit presented University College Cork’s successful certification to ISO 50001 as an excellent example of the software’s capability. UCC was the first public sector body in Ireland and the first university worldwide to be certified to the new ISO 50001 standard with the help of Enerit ISO 50001 software. This feat was achieved in just 3 months.

Notwithstanding this innovation, it was Tesco that took the prize for the success of its ambitious scheme to build sustainable, low energy stores to meet its carbon reduction commitments. Tesco is trialling new innovative Irish low energy technologies and low energy building methodologies in its flagship “zero carbon” store in Cabra.

In the 12 months since opening the store’s, energy consumption is operating as designed with 30% of the savings (compared to a standard store) coming from energy reduction technologies and 20% of the savings coming from low carbon technologies.

Other finalists in this category included Dawn Meats and Guinness Ireland (Diageo).

Further information on the 2012 Sustainable Energy Awards and all the finalists can be found on SEAI’s website by clicking here. To read more about Enerit ISO 50001 software click here.

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The annual Sustainable Energy Awards are intended to encourage, recognize and reward excellence in energy management in the industrial, commercial, community and public sectors. Enerit is shortlisted for the Sustainable Energy Innovation Award which recognizes pioneering activity in practical sustainable energy in Ireland. Other companies shortlisted for this category include Diageo (Guinness Ireland), Dawn Meats and Tesco.

Significant energy reductions can be achieved by an organization implementing ISO 50001 using Enerit software. For the awards Enerit presented University College Cork’s successful certification to ISO 50001 as an excellent example of the software’s capability. UCC was the first public sector body in Ireland and the first university worldwide to be certified to the new ISO 50001 standard with the help of Enerit ISO 50001 software. This feat was achieved in just 3 months.

The winner will be announced at a gala event in Dublin on the 22^nd of November 2012. Enerit are delighted to have been shortlisted alongside other great innovative projects by leading organizations in reducing energy consumption.

Further information on the 2012 Sustainable Energy Awards can be found on SEAI’s website by clicking here. To read more about Enerit ISO 50001 software click here.

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